Timesheet software for care agencies
Signed timesheets without the paper chase
Staff fill in their shifts on their phone and the care home signs on the spot. You approve everything in one place, and approved shifts flow straight into invoices.
Timesheet · Amaka Obi
Willow Court · Week ending 15 Nov
4
Shifts
49.5h
Hours
1
Sleep-ins
Client signature
Approved by S. Patel · Home manager
Filled in on the phone, signed at the home
At the end of a shift, staff enter the home, date and times. RotaPad works out the hours, including sleep-ins and shifts across midnight. The home manager signs on the screen and their name is recorded with the shift.
No more chasing paper timesheets at the end of the week, and no more arguments about who agreed to what.
- Client signature on every shift
- Name of the person who approved it
- Hours worked out automatically
- Sleep-ins and waking nights built in
Approve in one place
Every shift lands in one list for the office to review. Filter by staff, customer, home or week, check the details, and approve. Approved shifts are ready to invoice.
Weekly timesheets per home
Generate weekly timesheets for each staff member and home as PDF or Excel, ready to send to the client or keep for your records.
- PDF and Excel
- One per staff member and home
- Totals for the week
Know when shifts actually start
Staff can log the start of each shift from their phone. RotaPad records the time and their location, so you can see who arrived and when.
07:02
Checked in
Willow Court
12:30
Medication round logged
Willow Court
19:34
Checked out
Willow Court
Common questions
- Do care homes need an account to sign?
- No. The home manager signs on the staff member's phone at the end of the shift.
- Can staff edit a timesheet after it's approved?
- Shifts are reviewed and approved by your office team, not by staff.
- Can I export timesheets?
- Yes. Weekly timesheets export as PDF and Excel.
Book a demo
See your next week in RotaPad
A 30-minute call. We'll walk through your rota, timesheets and invoicing, and show you how they'd work in RotaPad.