Care agency invoicing
Invoices straight from approved shifts
RotaPad turns approved shifts into invoices for each customer, with their PO codes and the rates you agreed. No retyping hours into a template at the end of the month.
Invoice INV-0142
Willow Court · PO 4471-B
Example figures
The right rate, every time
Set rates per customer, including sleep-in rates and bank holiday rates. When you invoice, RotaPad applies the rate that was in force on the date of each shift.
- Rates per customer
- Sleep-in rates
- Bank holiday rates
- Rate history by date
PO codes on every invoice
Many care homes won't pay an invoice without the right purchase order number. Record PO codes against shifts and they appear on the invoice, so it goes through first time.
Only invoice what's been approved
Invoices are built from shifts your office has approved, so hours that are still being checked don't end up on a customer's bill.
Summaries for you and your clients
Monthly summaries per customer and per staff member show hours, shifts and the mix of shift types. Send them alongside invoices or use them to spot trends.
Shift mix this month
- Long Day40%
- Waking Night37%
- Short Shift17%
- Long Day & Sleep5%
Common questions
- Can I brand the invoices?
- Yes. Invoices use your company's logo and details.
- What formats can I send invoices in?
- Invoices are generated as PDF. Rotas, timesheets and summaries also export to Excel.
- Does it handle bank holidays?
- Yes. Bank holiday rates are applied automatically to shifts on bank holidays.
Book a demo
See your next week in RotaPad
A 30-minute call. We'll walk through your rota, timesheets and invoicing, and show you how they'd work in RotaPad.